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Minutes of the Reorganizational meeting of the Town Board of Cincinnatus held January 5, 2023 at the town hall commencing at 6:30PM.


Present: Luann King, Supervisor

                     Mark Christian, Councilperson

                     Mike Stafford, Councilperson

Ron Constantino, Counciperson

Jonathon McKee, Councilperson

Recording Secretary: Carolyn Nowalk, Town Clerk


Also Present: Steve Mudge, Highway Super.



  1. Call to Order, meeting was called to order by Supervisor King at 6:33pm.

  2. Pledge of Allegiance

  3. Oath of Office

    1. Supervisor Luann King

    2. Councilman Ronald Constantino

    3. Highway Superintendent Steven Mudge

  4. Order of Business and Organizational Chart, as adopted in 1997

    1. Monthly meeting date and time: Second Thursday of each month at 6:30PM.

    2. Designations:  Official Newspaper is the Cortland Standard or Bulletin Board at Cincy Market and Post Office.

    3. Official Depository: NBT Bank

    4. Petty Cash Fund: Established for Tax Collector in the amount of $100


A motion to approve Item #4 a – d was made by J. McKee, seconded by M. Stafford.

Ayes: Stafford, Christian, Constantino, King, McKee

Nays: 0 motion carried


  1. Pay Schedule as follows:

    1. Yearly – Councilpersons (4); Deputy Supervisor; Town Historian; Planning Board (5); Animal Control, Registrar of Statistics.

    2. Quarterly – Court Clerk; Town Justice; Town Supervisor; Water District Clerk; Part Time Budget Officer; Deputy Clerk.

    3. BiWeekly – Highway Superintendent; Water District Superintendent; Town Clerk/Tax Collector; Town Assessor; Code Enforcement Officer/Fire Inspector; All Full Time and Casual Employees.


A motion to approve Item #5 a – c was made by M. Stafford, seconded by M. Christian.

Ayes: Stafford, Christian, Constantino, King, McKee

Nays: 0 motion carried

  1. Work Schedule:  Town of Cincinnatus Full Time Employees will work 40 hours per week.  Monday – Friday or as scheduled by the Highway Superintendent

  2. Contractual Bi-Weekly Pay Schedule – 26 payroll dates – Jan. 13 & 27, Feb. 10 & 17, March 3, 17 & 31, April 14 & 28, May 12 & 26, June 9 & 23, July 7 & 21, August 4 & 18, Sept. 1, 15 & 29, Oct. 13 & 27, Nov. 10 & 24, Dec. 8 & 22.

  3. Standard Workday Monday – Friday; Establishment of Benefit Policy, Vacation, Legal Holidays, Overtime & Compensatory time.

    1. Vacation: full time employees 7 days after 1 year, 14 days after 5 years

    2. Unused vacation will be paid at a regular rate of $22.00 per hour

    3. Overtime:  employers must pay all non-exempt employees a rate of time and on half the regular rate for each hour of overtime (over 40 hours) worked

    4. Holidays:  New Years Day, Memorial Day, Independence Day (4th of July), Labor Day, Columbus Day, Veterans Day, Thanksgiving Day, Christmas Eve (anytime after 4:00pm) & Christmas Day

    5. Working on an established Holiday: The Fair Labor Standards Act (FLSA) requires employers to pay only for time worked and compensate hour worked on a holiday at twice the employee’s regular rate. Double time (2.0) for actual hours worked on a holiday.

    6. Personal Days: 3 per year

    7. Sick Leave:  Full time highway/water employees with 1 year of service shall be entitled to two (2) paid days for sick leave within each year, not to be carried over to the following year and not to be taken along with vacation.


A motion to approve Item #6 – 8 a – g was made by R. Constantino, seconded by J. McKee.

Ayes: Stafford, Christian, Constantino, King, McKee

Nays: 0 motion carried

  1. Appointments:

Animal Control Officer Cortland County SPCA

Dog Shelter Service Cortland County SPCA

Assessor (6 year term) Caitlin Brown

Attorney Coughlin & Gerhart

Board of Assessment (3) Judy Cass, Roberta Fuller, Richard Dodge

Budget Officer Luann King

Budget Office – Part- time Joan Coombs

Code Enforcement/Fire Inspector Tim Bearup

Court Clerk for Justice Mitchell Eccleston

Deputy Clerk/Deputy Tax Collector Cheyenne Nowalk

Deputy Supervisor Ron Constatino

Fair Housing Tim Bearup

Deputy Highway Superintendent Derek Jack

Historian Cincinnatus Area Heritage Society

Planning Board Jason Tuning (Chair)

David Steiginga

Wayne Landers

Fred Griffin

Patrick Wiater

Registrar of Vital Statistics Carolyn Nowalk

Water Superintendent Tyler Mudge

Deputy Water Superintendent Corey Davis

Water Clerk Shelby Mudge


A motion to approve Appointments in Item #9 was made by M. Stafford, seconded by M. Christian.

Ayes: Stafford, Christian, Constantino, King, McKee

Nays: 0 motion carried

  1. Wage and Salaries:

Supervisor $ 4,590.00

Budget Officer 4,437.00

Deputy Supervisor   510.00

Part-time Budget Officer 6,658.56

Justice 7,000.00

Justice Court Clerk     14.20 per hour

Town Clerk/Planning Clerk

/Tax Collector 9,450.00

Deputy Clerk/Tax Collector       14.20 per hour

Registrar of Vital Statistics     408.00

Highway Superintendent           47,000.00

Highway Full Time       22.00 per hour

Highway Part Time                                   17.00 per hour

Code Enforcement/Fire Inspector     16,000.00

Councilpersons (4 @ $850 each) 3,400.00

Attorney hourly

Historian $ 1,000.00

Assessor 7,800.00

SPCA 6,000.00

Water Superintendent           15,785.00

Deputy Water Superintendent 2,400.00

Water Clerk 1,417.80

Planning Board (5)

(4 @ $75, chair @ $100)   400.00

Board of Assessment               400.00

Web Page/Computer Support     30.00 per hour


A motion to approve Item #10, Wages and Salaries was made by M. Christian, seconded by J. McKee.

Ayes: Stafford, Christian, Constantino, King, McKee

Nays: 0 motion carried

  1. Authorizations:

    1. Supervisor to pay utilities, retirement and any billing invoice to avoid penalties.

    2. Supervisor to purchase postage for town department if needed.

    3. Town Board to audit financial records of: Town Clerk/Tax Collector, Water Clerk and Judicial at each month’s scheduled meeting.

    4. Annual Water District meeting in March held during the regular monthly town board meeting.

A motion to approve Item #11 a-d, Authorizations was made by M. Stafford, seconded by R. Constantino.

Ayes: Stafford, Christian, Constantino, King, McKee

Nays: 0 motion carried


  1. Charge for Town Records:  The Town Clerk will charge to copy town records at $-/50 per page, of which the clerk would need to do research in order to obtain.

  2. Adjournment


A motion to adjourn reorganizational meeting at 6:43 was made by M. Christian, seconded by J. McKee.

Ayes: Stafford, Christian, Constantino, King, McKee

Nays: 0 motion carried



Respectfully Submitted,




Carolyn Nowalk, Cincinnatus Town Clerk